Engagement Program Specialist - Limited Term Employment (LTE)

Want to join a fun and fast-paced team that’s serious about delivering engagement results? The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for the University of Wisconsin-Madison, is hiring a Limited Term Employee (LTE) Engagement Program Specialist to work 30-40 hours weekly.  As an Engagement Program Specialist, you will support the activities of the Advancement Programs team by providing a range of project coordination, customer service, administrative support, and event support to project teams. This position will work collaboratively with internal and external stakeholders on WFAA-driven advancement programs designed to engage alumni as well as new and existing donors, and will support select corporate UW & WFAA events such as Grandparents University. This is a hybrid position that will require you to work on-site in our Madison, WI office location at least two days weekly.  

Who is WFAA?
The Wisconsin Foundation and Alumni Association is a private, nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the UW. In 2014, the UW Foundation merged with the Wisconsin Alumni Association® to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders, faculty and program staff who need support, and the alumni and friends who want to invest in UW–Madison. We provide important engagement opportunities to link UW–Madison alumni to each other and to their alma mater, building a strong community of Badgers.

Diversity and Inclusion:

Just as the university community benefits from differing viewpoints, perspectives, and experiences, inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization, and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive.  

Project Coordination:

• Serve as a project coordinator by facilitating meetings, drafting agendas, documenting and tracking schedules, and action items.
• Create and manage shared workspaces to centralize decisions, documentation, and updates, ensuring transparency and alignment across stakeholders.
• Partner with the project lead to manage project status and ensure all timelines are met.

Constituent Relations:

• Provides exceptional customer service to internal and external clients.
• Builds and maintains positive relationships.
• Dedicated to providing a top-notch experience for constituents and teams.
• Respond promptly and courteously to inquiries from internal and external constituents, taking the initiative to seek information and resolution.

Administrative:

• Assist with documentation of team processes and planning.
• Pull pre-event and post-event reports to share with stakeholders.
• Assist with the documentation of post-event recaps and follow-ups.

Event support

• Assist with the preparation of event materials, collateral, and other event details.
• Provide on-site support for events as needed.

Required Qualifications:

• Bachelor’s degree or equivalent experience.
• 1+ year(s)’ experience in a professional setting.
• High degree of proficiency in Microsoft Office (Word, Excel and Outlook).

 Other Qualifications:

• Knowledge or experience with project management tools and processes.
• Familiarity with constituent and/or registration databases.
• Ability to prioritize and manage multiple tasks and maintain a high degree of discretion, tact, poise, professionalism, and diplomacy.

The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association is the “doing business as” name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation.