Development Program Manager - College of Letters & Science

Job Locations US-WI-Madison
ID
2021-1113
Category
Administrative/Clerical
Type
Regular Full-Time

Overview

The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for the University of Wisconsin-Madison, is seeking a dynamic Development Program Manager to suppoprt UW-Madison,  College of Letters & Science.  This is an exempt level position requiring significant self-directed work as well as demonstration of independent judgment in managing projects, prioritizing responsibilities and time, and communicating progress to team members. These positions are part of a dynamic, fast-paced development team and require a high level of organizational oversight and leadership to achieve team project goals and objectives.

 

Who is WFAA?
The Wisconsin Foundation and Alumni Association is a private, nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the UW. In 2014, the UW Foundation merged with the Wisconsin Alumni Association® to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders, faculty and program staff who need support, and the alumni and friends who want to invest in UW–Madison. We provide important engagement opportunities to link UW–Madison alumni to each other and to their alma mater, building a strong community of Badgers.

 

Diversity and Inclusion:

Just as the university community benefits from differing viewpoints, perspectives, and experiences, inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization, and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive.  

 

 

Essential Functions

Donor and Campus Relationship Management 

  • Serve as primary liaison to unit Advancement/Strategic Communications and Dean’s offices. Triage, negotiate, and respond to all inquiries, requests, proposals and issues while continuing efforts to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of the development process.
  • Work in collaboration with the unit’s Advancement/Strategic Communications and Dean’s offices on projects including, but not limited to, the college’s BOV meeting, commencement, emeritus events, bi-weekly meetings, printed materials and information/data pulls.
  • Coordinate with WFAA resources such as Business Intelligence and Research to compile data and other information that better informs high level strategic planning, donor recognition, stewardship activities for the unit and Dean’s office.
  • In coordination with events team, plan, implement, and manage all aspects of events designed to identify and cultivate Dean’s prospects and build relationships with existing donors (i.e. Wisconsin Club, Dean’s travel, etc.).
  • Collaborate with directors of development on donor visits to campus, including on-site logistics, greeting and hosting guests, and responding to miscellaneous needs as they arise.

 

Strategy development, planning and project execution 

  • Work in active partnership with the unit’s Vice President, leadership team, senior development directors and unit’s advancement team (if applicable) to plan, implement, manage and evaluate strategies, initiatives, and projects designed to enhance and advance the unit’s priorities/goals, prospect and donor identification, cultivation, solicitation, and stewardship and successfully move projects to completion.
  • Create and implement consistent standards of practice and procedure that provide exemplary customer service to donors and campus partners.
  • Provide directors of development with materials as requested in preparation for top tier donor visits in collaboration with Development Program Specialists.
  • Manage and track the unit’s Key Performance Indicators in coordination with unit Managing Director. This will include supporting accurate entry of data into CRM.
  • Serve as unit CRM subject matter expert for development team and interface with the Business Intelligence Service Center and Development teams.

 

Stewardship

  • Proactively develop and create stewardship recommendations and/or projects in collaboration with the unit’s Vice President, Directors of Development, campus unit leaders (i.e. Advancement/Strategic Communications and Dean’s offices, department Chairs, etc.) and top tier donors.
  • Collaborate with stewardship work groups within the unit and Foundation to review and assess unit stewardship activities and implement new opportunities for growth, meaningful donor engagement and impact reporting (i.e. end of campaign book, Premier gift impact projects).

  

Prospect Data Management & Tracking 

  • Provide guidance & knowledge of available resources for Development Program Specialists to support DoDs on portfolio management best practices including how to use prospect statuses and tools available through CRM.
  • Provide KPI data to unit’s Advancement and Dean’s office for strategic review of department and unit level giving.
  • Assist with ensuring the accuracy and timeliness of prospect data in CRM.

 

Human Resource Management 

  • Supervise unit development program specialist positions.
  • Determine unit staffing needs and update job descriptions as necessary, in view of current WFAA budget and organizational structure.
  • Recruit, orient, and mentor new unit staff in development. Encouraging an appropriate level of independence and supporting professional growth.

 

WFAA is committed to provide our employees with an environment that is inspiring, creative and respectful. We offer competitive pay and an excellent benefits program, which includes a 10% 401k contribution after 1 year of service!

 

The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association (advanceuw.org) is the “doing business as” name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation. 

Qualifications

Required Qualifications

  • Bachelor’s degree or equivalent combination of education and work experience.
  • 5 + years of relevant professional work experience; non-profit or fund-raising environment preferred.
  • Microsoft office (Word, Excel, Outlook, and PowerPoint); previous experience with database reporting and constituent relationship management software preferred.

Other Qualifications

  • Excellent verbal and written communication skills and strong attention to detail. Ability to judge the relative importance of issues and act independently to address them, applying the appropriate level of urgency to achieve results
  • Self-motivation, a proactive nature, persistence, flexibility and dependability.
  • Ability to work effectively with a team in an entrepreneurial environment and interact well with all internal and external constituents.
  • Ability to remain calm under pressure; prioritize and manage multiple and sometimes competing tasks, and maintain a high degree of discretion, tact, poise, professionalism, and diplomacy.

 

WFAA is committed to provide our employees with an environment that is inspiring, creative and respectful. We offer competitive pay and an excellent benefits program, which includes a 10% 401k contribution after 1 year of service!

 

The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association (advanceuw.org) is the “doing business as” name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation. 

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